Registrar
The College of Medicine Registrar oversees student records for students at each of the regional COM campuses (Chicago, Peoria, and Rockford), as well as the registration and grading for students at the Chicago campus. Information regarding records and registration for all COM students are listed below.
Please note that the COM Registrar can only provide assistance to students enrolled in the College of Medicine. If you belong to any other college or require assistance regarding general degree or transcript matters, kindly visit the UIC Registrar website for further support.
Registrar Information Heading link
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General Information
- Students must inform both the their Regional COM Registrar and the University Office of Records and Registration of any name and/or address changes. Failure to do so as promptly as possible could mean that you will miss important or timely information.
- Full time for medical students is defined as registration in 12 or more hours in Fall and Spring Semesters (6 hours in Summer).
- You must be registered as a full time student to be eligible for the Ventra UPASS.
- You must be registered for at least 6 credit hours each term in order to qualify for federal student loans. Your M3 and M4 courses are registered in the term in which the date the class or rotation begins.
- Please note: Students may not schedule a clinical elective during the College’s winter break.
- Term dates are determined by the college and differ from the university calendar. This impacts UPASS activation and financial aid disbursement dates. It is important to read the registration emails that are sent out each term to know how this will affect you each semester. College of Medicine term dates can be found here.
- Tuition is assessed by credit hour range. The ranges determine how much you pay tuition. The ranges are as follows:
Fall and Spring Terms- Range I: 12 or more hours
- Range II: 6 to 11 hours
- Range III: 1 to 5 hours
- Range IV: Zero hours
Summer Term
- Range I: 6 or more hours
- Range II: 3 to 5 hours
- Range III: 1 to 2 hours
- Range IV: Zero hours
- The cost of tuition can change from year to year, so please be sure to go directly to the General Information Tuition and Fees website and refer to the appropriate semester’s Timetable.
Registration Requirements
College of Medicine (COM) students are registered by their Regional COM Registrar.
- The COM requires that you are registered for ALL basic science courses and clinical rotations before they begin. Failure to do so will result in an COM Advising Hold being placed on your student record.
- The campus requires that registration be completed by the 5th day of the Summer semester and the 10th day of the Fall and Spring semester to avoid a $50 late registration fee. COM students are strongly encouraged to be registered for all classes and rotation before classes and rotations begin.
- After the registration deadline has passed, a $50 late registration fee will be applied if your registration occurs after the deadline due to non compliance and will be assessed when tuition and fees are assessed.
In order for your registration to be processed, your immunizations must be up to date, there must be no registration holds on your UIC account, and you must be scheduled for classes. Leave-of-Absence, withdrawn, or dismissed students are not eligible for registration. Since the COM and UIC calendars do not typically coincide; the Office of Registrar website will assist you in registering in a timely and accurate manner.
Registration Holds
- If you have a Hold on your record, you will not be able to register until it is cleared. You must check the UIC Portal regarding any Holds that may be placed on your record.
- Check your registration eligibility at least three times per semester, as a hold can be added at any time. If you do not address whatever issue precipitated the hold, you will not be permitted to attend classes or clerkships, nor will you be allowed to sit for examinations.
- Registration is the vehicle by which the UIC academic transcript is created. If you do cannot register because of a hold, there will be no place to post your grades, and thus, no transcript of your experience here.
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Registration Dates
Fall Term 2023 (23-24 AY Key Dates Subject to Change) July 17, 2024 Monday Begin Fall Term Registration Period for M3, and M4 July 24, 2024 Monday Begin Fall Term Registration for Period for M1 Class August 7-11, 2024 Monday-Friday M1 Orientation August 14, 2024 Monday M1 Classes Begin – Fall Term August 21, 2024 Monday M2 Classes Begin – Fall Term September 4, 2024 Monday Labor Day Holiday (No M1 & M2 classes; M3 & M4 time off dependent on clinical needs) September 12, 2024 Tuesday Deadline for Campus Care Waiver, Reinstate, Enroll or Drop September 8, 2024 Friday M4 Deadline to File Intent to Graduate for Fall 2023 via my.UIC.edu. November 20-December 16, 2024
Reception Date TBACollege of Medicine Research Forum and Reception November 22-24, 2024 Wednesday-Friday Fall break (No M1 & M2 classes; M3 & M4 time off dependent on clinical needs) November 23, 2024 Thursday Thanksgiving Holiday (No M1 & M2 classes; M3 & M4 time off dependent on clinical needs) December 15, 2024 Friday M1 Fall Term Ends (See M1 Block Schedule for Last Class/Exam Day.) December 15, 2024 Friday M2 Fall Term Ends (See M2 Block Schedule for Last Class/Exam Day.) December 15, 2024 Friday M3/M4 Clerkships/Rotations for Fall Term Registration End December 16, 2024 Friday Last Day of Fall Term January 10- TBA Wednesday Fall 2023 UICOM Campus Final Grade Submission Deadline – 4:00PM Spring Term 2024 – Begins on January 2, 2024* January 1, 2024 Monday New Year’s Day Observed- University Holiday January 2, 2024 Tuesday M1 and M2 Courses Begin – Spring Term January 2, 2024 Tuesday M3 Clerkships and M4 Rotations Electives Begin – Spring Term January 15, 2024 Monday Dr. Martin Luther King Jr. Holiday (No M1 & M2 classes; M3 & M4 time off dependent on clinical needs) January 26, 2024 Friday M4 Deadline to File Intent to Graduate for Spring 2024 via my.UIC.edu. February 6, 2024 Tuesday Deadline for Campus Care Waiver March 15, 2024 Friday Match Day (M1-M3 classes occur as scheduled) March 23, 2024 Saturday Last Day to Take USMLE Step 1 to Begin M3 year April 8, 2024 Monday M2 Transition to Clerkships Course Begins April 19, 2024 Friday M1 Spring Term Ends (See M1 Block Schedule for last class/exam day.) April 19, 2024 Friday M2 Spring Term Ends (See M2 Block Schedule for last class/exam day.) April 20, 2024 Saturday M3/M4 Spring Term Ends April 22-26 Monday-Friday M1 Spring Break (No M1 classes) May 22, 2024 Wednesday Spring 2024 UICOM Campus Final Grade Submission Deadline – 4:00PM Summer Term 2024 – Begins on April 22, 2024* (24-25 Academic Year) April 3-12, 2024 Monday-Friday Begin Summer Term Registration period for medical students April 22, 2024 Monday M3 Clerkships and M4 Rotations Electives Begin April 29, 2024 Monday M1 Classes Begin May 3, 2024 Friday College of Medicine Commencement May 27, 2024 Monday Memorial Day Holiday (M1 No Classes; M3 & M4 time off dependent on clinical needs) May 27, 2024 Monday Deadline for Campus Care Waiver, Reinstate, Enroll or Drop June 1, 2024 Saturday Last day to complete M4 year Requirements for Spring 2024 Grads June 19, 2024 Wednesday Juneteenth Holiday Observed (No Year 1 & Year 2 Classes; Year 3 & Year 4 time off dependent on clinical needs) June 21, 2024 Friday M1 (Partial) Summer Term Ends (See M1 Block Schedule for Last Class/Exam Day) June 21, 2024 Friday M4 Deadline to File Intent to Graduate for Summer 2024 via my.UIC.edu July 4, 2024 Thursday Independence Day Holiday – M3 & M4 time off dependent on clinical needs August 10, 2024 Saturday Last Day of Summer Term TBA Wednesday Summer 2024 UICOM Campus Final Grade Submission Deadline – 4:00PM Fall Term 2024 – Begins August 12, 2024* July 15-July 24, 2024 Monday-Wednesday Begin Fall Term egistration period for medical students August 12-16, 2024 Monday-Friday M1 Orientation August 16, 2024 Friday M1 White Coat Ceremony August 19, 2024 Monday M1 Classes Begin – Fall Term August 26, 2024 Monday M2 Classes Begin – Fall Term September 2, 2024 Monday Labor Day Holiday (No M1 & M2 Classes; M3 & M4 time off dependent on clinical needs) September 10, 2024 Tuesday Deadline for Campus Care Waiver, Reinstate, Enroll or Drop TBA Monday-Sunday College of Medicine Research Day TBA Friday M4 Deadline to File Intent to Graduate for Fall 2024 via my.UIC.edu. November 25-30, 2024 Monday-Friday Week of Non-Instruction November 23, 2024 Thursday Thanksgiving Holiday (No M1 & M2 classes; M3 & M4 time off dependent on clinical needs) December 15, 2024 Friday Last day of Fall 2024 term
