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Submission Details

All judging is done virtually via the website.  Only the top posters will have to display a poster in person. Winners will be notified in enough time to allow them to print their poster.

Abstracts, posters and video presentations will be available for UIC affiliates to view online and will have the opportunity to submit questions to author(s).

  • Submission Dates

    October 2, 2023 – November 6, 2023

  • Deadline

    November 6, 2023, 5:00 PM

  • Poster Viewing & Judging

    November 20, 2023 – December 15, 2023

  • Top Posters Viewing and Award Ceremony

    Tuesday, January 30, 2024
    Top Posters Viewing:
    9:00 am – 12:45 pm Room 220 CMWT

    Award ceremony:
    12:20 – 12:40 pm


  • COM Students and Trainees Discussion

    Tuesday, January 30, 2024
    Discussion with Dr. Barbara Khan :
    1:00  – 1:45 pm


  • Keynote & Reception

    Tuesday, January 30, 2024
    Dean’s Distinguished Lecture:
    2:00 – 3:00 pm Room 227 CMWT

    Reception: 3:00 – 4:30 pm
    Faculty Alumni Lounge, CMW

Ready to Submit?

Please review all instructions before submitting.

Who is Eligible? Heading link

  • Medical Students
  • PhD, MD-PhD, MS, combined degree and other graduate students
  • Postdoctoral Fellows & Residents
  • Research Assistant Professors/Scientific Staff
  • Undergraduate students working in the lab of a COM faculty member may present but are not eligible for prizes

Special Notes:

  • First and Second Prizes will be awarded for posters under each category. To qualify for the awards, you must provide an abstract, a poster and a video presentation.
  • Posters presented at the CCTS, Cancer Center, GEMS, Peoria and Rockford campus research days are welcome.
  • Undergraduate students working with a faculty member in COM may submit but are not eligible for prizes. No prizes will be given in the “other” category

Instructions for Submission Heading link

Each submission must contain a video, poster, and abstract.  Without these three, your submission will not be complete and will not be considered.

Review the submission requirements for each below:

Submit Abstract, Poster & Video

Frequently Asked Questions Heading link

Can I submit an abstract/poster on a project that is associated with another institution?
Yes, but please make sure to get approval from the project lead.

Can I submit an abstract/poster that has already been presented elsewhere, for example at another conference?

Can I submit a case study?

Are videos required? 

Are there specific sizes for the poster?
There are not specific dimensions required since this is online competition and the judges will just be looking at a pdf of your poster. Most applicants use the standard PowerPoint size of 48 x 36.  For help on poster formatting, please click here.

Is there a character limit for submission?
The character limit just refers to the body of the abstract, not the titles/authors. You’ll fill out the title, authors, etc. in other sections of the online application. You should only be prompted by the system to type in (or copy & paste) the text of your abstract in the appropriate text box in the online application.

What should the video include?
For example, do you want individuals to go through their poster with the video? Or do you want just a run through of the research completed on a PowerPoint and talked through on video format?  You can do either. Some applicants do a PowerPoint presentation video.  Some show their poster and just record their audio presentation. Others just do a video presentation without showing their posters or a PowerPoint. We’ve had all variations of these win so all presentation styles are welcome.

Questions/Comments? Heading link

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