Mid-Probationary Reviews

(for Assistant Professors in the tenure track and for Associate Professors and Professors on a Q contract)

Campus policy requires that a formal, internal review take place no later than the mid-point of a faculty member’s probationary period on the tenure track at UIC, unless a decision not to retain is reached before the time a formal review would be scheduled. For most probationary faculty this review will occur in their third year at UIC. The intent is to provide an assessment of the faculty member at a date late enough to permit reasonable review of his or her progress toward tenure since the initial appointment, and early enough to give useful guidance to him or her in preparing for any subsequent review. Faculty members may request such a review at any time and should request it if the department fails to undertake a mid-probationary review in a timely fashion.

The head will carry out the mid-probationary review (in consultation with the departmental advisory or executive committee).  Mid-probationary reviews must include assessment of teaching, scholarship, and service (including patient care activities where applicable).  Areas of strength and/or concern should be identified, to serve as guidance in the faculty member’s progress toward tenure.  A written assessment including all of the areas listed above should be reviewed with the candidate, along with the departmental norms and the College criteria for promotion. The formal review will be included in the P&T dossier when the candidate goes up for tenure review.

As part of the mid-probationary review process, it is strongly recommended that the faculty member develop a preliminary draft of their promotion and tenure packet using the abbreviated form available below. [The draft packet is for departmental purposes, and should not be included in the submission to the college.]

Abbreviated P&T Form

Probationary Timeline

The College deadline for submission of AY22-23 mid-probationary reviews is Wednesday, May 10, 2023.

Additional Resources

UIC:  Mid-Probationary Reviews

Information for faculty in the RT track

Information for faculty in the CT track

AAMC information on CV preparation   (see note below)

NOTE: The College of Medicine considers the AAMC’s tips and strategies for constructing CVs extremely helpful.  However, please be aware that promotion and tenure dossiers require information be presented in chronological order (old to new).  For this reason, faculty may find it beneficial to maintain 2 versions of their CV.

College of Medicine Norms Statements

Teaching Portfolio: Manual for Evaluating Teaching in the College of Medicine

COM Criteria and Guidelines for Appointment and Promotion of Faculty


If you have any questions, please contact the Office of Faculty Affairs.