(RT) & (CT) and Research Tracks
Promotion Forms for the tenure system (RT) and (CT) tracks, and non-tenure Research track
Use the promotion and tenure forms posted below and NOT the campus forms available through the Vice Provost for Faculty Affairs’ website. The College of Medicine’s forms have been customized to provide additional details relating to the evaluation of teaching.
2023-24 Anticipated Promotions Cases Deadline Heading link
Friday, June 2, 2023
- Departments are asked to provide their Anticipated Promotion Cases list to COM Office of Faculty Affairs by Friday, June 2, 2023.
2023-24 Tenure system (RT) and (CT) tracks Deadlines Heading link
Wednesday, August 23, 2023
- Paperwork due for promotions from Assistant Professor to Associate Professor with tenure
- Paperwork due for promotions from Associate Professor on a Q contract to Associate Professor with tenure
Wednesday, August 30, 2023
- Paperwork due for promotions from Associate Professor to Professor
2023-24 Research Track (non-tenure) Deadlines Heading link
Wednesday, August 30, 2023
- Paperwork due for promotions from Assistant Professor to Associate Professor
- Paperwork due for promotions from Associate Professor to Professor
These are firm deadlines.
Links Heading link
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General Information
- Key Points Regarding the Preparation of Promotion and Tenure Forms
- COM Criteria and Guidelines for Appointment and Promotion of Faculty (full document)
- COM Norms Statements
- COM Departmental-Level Norms By Site (as reported Fall, 2022)
- Soliciting Evaluations from External Referees, Former Students, and Collaborators (instructions and samples)
- Probationary timeline for tenure track Assistant Professors
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UIC Campus Promotion and Tenure Policies and Guidelines
- Summary of Modifications for AY23-24
- Part I, General Policies and Procedures
- Part II, Suggestions for the Preparation of an Effective Promotion and Tenure Case
- Part III, Instructions for the Preparer
- Part IV, COM Instructions for the Electronic File and Submission of RT, CT, and Research Track Dossier Forms
- Campus Calendar of P&T Dates and Deadlines
- Video Tutorial: How to Prepare and Complete the Electronic File of the Dossier Forms (highly recommended for P&T Candidates, Dossier Preparers, and Coordinators)
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College of Medicine Submission Requirements
Units should submit promotion packets to the College by uploading them into the appropriate COM P&T submissions folder in Box. Please contact Rosa Setterstrom for access to your unit’s Box folder.
Affixing scanned signature images is a suitable alternative to securing original signatures.
- Dossier Preparer and Unit Coordinator Checklist – electronic submission
- Information Summary Form (ISF) – electronic submission in Word Format
- 2023-24 P&T Dossier Forms: RT, CT and Research Tracks – electronic submission of dossier in Word format, and PDF files of all external documents
- Candidate’s current CV – electronic submission in Word or PDF format
- Recent publications – 3 articles submitted electronically as PDFs
- Alternative UEO assignment – sample language for requesting an alternative Unit Executive Officer in cases of conflicts or ineligibility
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New Appointments
New appointments at advanced rank also require completion of a packet, but may be submitted at any point in the academic year for review at the next scheduled meeting.
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Additional Information and Resources
- COM P&T Timeline
- Teaching Portfolio: Manual for Evaluating Teaching in the College of Medicine
- Teaching and Evaluation Sections – special instructions
- Annual Report on Faculty Teaching Effort form
- AAMC tips on CV preparation – Please note that promotion and tenure dossiers require information be presented in chronological order (old to new). For this reason, faculty may find it beneficial to maintain 2 versions of their CV.
- Mid-Probationary Reviews
- Process for Q Contract Recommendations