Satisfactory Academic Progress Policy
The University of Illinois College of Medicine (UICOM) observes federal regulations in evaluating whether recipients of federal financial aid are making Satisfactory Academic Progress (SAP) toward a degree. UICOM uses both a quantitative measure and a qualitative measure to determine SAP.
The College Committee on Student Promotions (CCSP) monitors the academic progress of medical students in according with the Student Academic Promotions Policy. The OSFA defers to the CCSP’s decisions regarding the student’s progress through the curriculum and completion of College requirements for promotion. Take a look at UICOM’s Academic Policies and Professional Standards
Medical students’ aid eligibility is contingent upon completing their degree requirements within these specified time frame limits:
|Traditional MD program
|Decompressed program or the MD/MS or MD/MPH joint degree program
|MD/MBA or MD/JD joint degree programs
|MD/PhD joint degree programs
The allowable time to completion begins at the time a student first enrolls in an MD program. All leaves of absence for any reason, repeat years, incomplete courses for any reason, and repeated courses count toward the allowable time for completion of the MD degree.
The college will evaluate SAP each year, following the spring term. If students fail to meet all requirements for SAP, the College will not certify them as eligible for federal student aid.
If aid for a medical student is cancelled due to not maintaining SAP, the student can have eligibility reinstated once he/she is in good standing with all SAP requirements. Students may reestablish eligibility for financial aid at any point during the academic year and be given the same consideration for aid as other students maintaining SAP.
Depending upon when students regain their eligibility, they may become eligible for financial aid for the payment period in which it is determined they have met the SAP requirements; otherwise, it would become effective the following payment period. Students should track their progress as it is their responsibility to notify the OSFA in writing if they feel they have regained their financial aid eligibility. Since SAP is only reviewed at the conclusion of the spring term for all students, it is extremely important that students notify the OSFA in a timely fashion, if they feel they have regained eligibility during the summer and/or fall terms.
Students may appeal determinations that they are not eligible for federal aid. In support of these appeal, they must show evidence of that they meet eligibility requirements and – as applicable – have an action plan to complete UICOM degree requirements.
Students are encouraged to work with the Office of Student Affairs (OSA) to develop their appeal. The SAP Committee, in conjunction with OSFA, will review and decide on all appeals.