Registrar
Introduction
The College of Medicine Registrar oversees student records for students at each of the regional COM campuses (Chicago, Peoria, and Rockford), as well as the registration and grading for students at the Chicago campus. Information regarding records and registration for all COM students are listed below.
Please note that the COM Registrar can only provide assistance to students enrolled in the College of Medicine. If you belong to any other college or require assistance regarding general degree or transcript matters, kindly visit the UIC Registrar website for further support.
Registrar Information
General Information
- Students must inform both the their Regional COM Registrar and the University Office of Records and Registration of any name and/or address changes. Failure to do so as promptly as possible could mean that you will miss important or timely information.
- Full time for medical students is defined as registration in 12 or more hours in Fall and Spring Semesters (6 hours in Summer).
- You must be registered as a full time student to be eligible for the Ventra UPASS.
- You must be registered for at least 6 credit hours each term in order to qualify for federal student loans. Your M3 and M4 courses are registered in the term in which the date the class or rotation begins.
- Please note: Students may not schedule a clinical elective during the College’s winter break.
- Term dates are determined by the college and differ from the university calendar. This impacts UPASS activation and financial aid disbursement dates. It is important to read the registration emails that are sent out each term to know how this will affect you each semester. College of Medicine term dates can be found below.
- Tuition is assessed by credit hour range. The ranges determine how much you pay tuition. The ranges are as follows:
Fall and Spring Terms- Range I: 12 or more hours
- Range II: 6 to 11 hours
- Range III: 1 to 5 hours
- Range IV: Zero hours
Summer Term
- Range I: 6 or more hours
- Range II: 3 to 5 hours
- Range III: 1 to 2 hours
- Range IV: Zero hours
- The cost of tuition can change from year to year, so please be sure to go directly to the General Information Tuition and Fees website and refer to the appropriate semester’s Timetable.
Registration Dates and Other Key Dates
College of Medicine (COM) students are registered by their Regional COM Registrar.
- The COM requires that you are registered for ALL basic science courses and clinical rotations before they begin. Failure to do so will result in an COM Advising Hold being placed on your student record.
- The campus requires that registration be completed by the 5th day of the Summer semester and the 10th day of the Fall and Spring semester to avoid a $50 late registration fee. COM students are strongly encouraged to be registered for all classes and rotation before classes and rotations begin.
- After the registration deadline has passed, a $50 late registration fee will be applied if your registration occurs after the deadline due to non compliance and will be assessed when tuition and fees are assessed.
In order for your registration to be processed, your immunizations must be up to date, there must be no registration holds on your UIC account, and you must be scheduled for classes. Leave-of-Absence, withdrawn, or dismissed students are not eligible for registration. Since the COM and UIC calendars do not typically coincide; the Office of Registrar website will assist you in registering in a timely and accurate manner.
Registration Holds
- If you have a Hold on your record, you will not be able to register until it is cleared. You must check the UIC Portal regarding any Holds that may be placed on your record.
- Check your registration eligibility at least three times per semester, as a hold can be added at any time. If you do not address whatever issue precipitated the hold, you will not be permitted to attend classes or clerkships, nor will you be allowed to sit for examinations.
- Registration is the vehicle by which the UIC academic transcript is created. If you do cannot register because of a hold, there will be no place to post your grades, and thus, no transcript of your experience here.
Registration Dates
| Summer Term 2024 - Begins on April 22, 2024* | ||
| 22-Apr-24 | Monday | M3 Clerkships and M4 Rotations Electives Begin |
| 29-Apr-24 | Monday | M1 Classes Begin |
| 3-May-24 | Friday | College of Medicine Commencement |
| 22-May-24 | Wednesday | Spring 2024 UICOM Campus Final Grade Submission Deadline - 4:00PM |
| 27-May-24 | Monday | Memorial Day Holiday (M1 No Classes; M3 & M4 time off dependent on clinical needs) |
| 27-May-24 | Monday | Deadline for Campus Care Waiver, Reinstate, Enroll or Drop |
| 1-Jun-24 | Saturday | Last day to complete M4 year Requirements for Spring 2024 Grads |
| 19-Jun-24 | Wednesday | Juneteenth Holiday Observed (No Year 1 & Year 2 Classes; Year 3 & Year 4 time off dependent on clinical needs) |
| 21-Jun-24 | Friday | M4 Deadline to File Intent to Graduate for Summer 2024 via my.UIC.edu |
| 27-Jun-24 | Friday | M1 (Partial) Summer Term Ends (See M1 Block Schedule for Last Class/Exam Day) |
| 4-Jul-24 | Thursday | Independence Day Holiday - M3 & M4 time off dependent on clinical needs |
| 2-Aug-24 | Friday | Last Day of Summer Term |
| TBA | Wednesday | Summer 2024 UICOM Campus Final Grade Submission Deadline - 4:00PM |
| Fall Term 2024 - Begins August 12, 2024 | ||
| July 15-July 24, 2024 | Monday-Wednesday | Begin Fall Term registration period for medical students |
| August 12-16, 2024 | Monday-Friday | M1 Orientation |
| 16-Aug-24 | Friday | M1 White Coat Ceremony |
| 19-Aug-24 | Monday | M1 Classes Begin - Fall Term |
| 26-Aug-24 | Monday | M2 Classes Begin - Fall Term |
| 2-Sep-24 | Monday | Labor Day Holiday (No M1 & M2 Classes; M3 & M4 time off dependent on clinical needs) |
| 10-Sep-24 | Tuesday | Deadline for Campus Care Waiver, Reinstate, Enroll or Drop (Subject to Change) |
| 13-Sept-24 by 5pm | Friday | M4 Deadline to File Intent to Graduate for Fall 2024 via my.UIC.edu. |
| November 25-29, 2024 | Monday-Friday | Week of Non-Instruction (M3 and M4 only, AY24-25 only) |
| 23-Nov-24 | Thursday | Thanksgiving Holiday (No M1 & M2 classes; M3 & M4 time off dependent on clinical needs) |
| 20-Dec-24 | Friday | Last day of Fall 2024 term |
| January 8- TBA | Wednesday | Fall 2024 UICOM Campus Final Grade Submission Deadline - 4:00PM |
| Spring Term 2025 - Begins on January 6, 2025 | ||
| 6-Jan-25 | Monday | M1 and M2 Courses Begin - Spring Term |
| 6-Jan-25 | Monday | M3 Clerkships and M4 Rotations Electives Begin - Spring Term |
| 20-Jan-25 | Monday | Dr. Martin Luther King Jr. Holiday (No M1 & M2 classes; M3 & M4 time off dependent on clinical needs) |
| 24-Jan-25 | Friday | College of Medicine Research Day |
| 31-Jan-25 by 5pm | Friday | M4 Deadline to File Intent to Graduate for Spring 2025 via my.UIC.edu. |
| 21-Mar-25 | Friday | Match Day (M1-M3 classes occur as scheduled) |
| 29-Mar-25 | Saturday | Last Day to Take USMLE Step 1 to Begin M3 year |
| 2-April-25 -TBD | Tuesday | Deadline for Campus Care Waiver |
| 14-Apr-25 | Monday | M2 Transition to Clerkships Course Begins |
| 26-Apr-25 | Saturday | M1 Spring Term Ends (See M1 Block Schedule for last class/exam day.) |
| 26-Apr-25 | Saturday | M2 Spring Term Ends (See M2 Block Schedule for last class/exam day.) |
| 26-Apr-25 | Saturday | M3/M4 Spring Term Ends |
| April 28-May 1, 2025 | Monday-Friday | M1 Spring Break (No M1 classes) |
| Summer Term 2025 - Begins on April 28, 2025 | ||
| 28-Apr-25 | Monday | M3 Clerkships and M4 Rotations Electives Begin |
| 5-May-25 | Monday | M1 Classes Begin |
| TBA | Friday | College of Medicine Commencement |
| TBA | Wednesday | Spring 2025 UICOM Campus Final Grade Submission Deadline - 4:00PM |
| 26-May-25 | Monday | Memorial Day Holiday (M1 No Classes; M3 & M4 time off dependent on clinical needs) |
| TBA | Monday | Deadline for Campus Care Waiver, Reinstate, Enroll or Drop |
| TBA | Saturday | Last day to complete M4 year Requirements for Spring 2025 Grads |
| 19-Jun-25 | Thursday | Juneteenth Holiday Observed (No Year 1 & Year 2 Classes; Year 3 & Year 4 time off dependent on clinical needs) |
| 20-Jun-25 | Friday | M1 (Partial) Summer Term Ends (See M1 Block Schedule for Last Class/Exam Day) |
| TBA | Friday | M4 Deadline to File Intent to Graduate for Summer 2024 via my.UIC.edu |
| 4-Jul-25 | Thursday | Independence Day Holiday - M3 & M4 time off dependent on clinical needs |
| 8-Aug-25 | Friday | Last Day of Summer Term |
| TBA | Friday | Summer 2025 UICOM Campus Final Grade Submission Deadline - 4:00PM |
| Fall Term 2025 - Begins August 11, 2025 TBA | ||
| TBA | TBA | TBA |
| *As of 5/8/2024. All dates subject to change. | ||
