Registrar
The College of Medicine Registrar oversees student records for students at each of the regional COM campuses (Chicago, Peoria, and Rockford), as well as the registration and grading for students at the Chicago campus. Information regarding records and registration for all COM students are listed below.
Please note that the COM Registrar can only provide assistance to students enrolled in the College of Medicine. If you belong to any other college or require assistance regarding general degree or transcript matters, kindly visit the UIC Registrar website for further support.
Registrar Information Heading link
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General Information
- Students must inform both the their Regional COM Registrar and the University Office of Records and Registration of any name and/or address changes. Failure to do so as promptly as possible could mean that you will miss important or timely information.
- Full time for medical students is defined as registration in 12 or more hours in Fall and Spring Semesters (6 hours in Summer).
- You must be registered as a full time student to be eligible for the Ventra UPASS.
- You must be registered for at least 6 credit hours each term in order to qualify for federal student loans. Your M3 and M4 courses are registered in the term in which the date the class or rotation begins. This means if you register for a class the last week of fall that goes for a month, these credits will be counted toward the fall term, not spring.
- Term dates are determined by the college and differ from the university calendar. This impacts UPASS activation and financial aid disbursement dates. It is important to read the registration emails that are sent out each term to know how this will affect you each semester. College of Medicine term dates can be found here.
- Tuition is assessed by credit hour range. The ranges determine how much you pay tuition. The ranges are as follows:
Fall and Spring Terms- Range I: 12 or more hours
- Range II: 6 to 11 hours
- Range III: 1 to 5 hours
- Range IV: Zero hours
Summer Term
- Range I: 6 or more hours
- Range II: 3 to 5 hours
- Range III: 1 to 2 hours
- Range IV: Zero hours
- The cost of tuition can change from year to year, so please be sure to go directly to the General Information Tuition and Fees website and refer to the appropriate semester’s Timetable.
Registration Requirements
College of Medicine (COM) students are registered by their Regional COM Registrar.
- The COM requires that you are registered for ALL basic science courses and clinical rotations before they begin. Failure to do so will result in an COM Advising Hold being placed on your student record.
- The campus requires that registration be completed by the 5th day of the Summer semester and the 10th day of the Fall and Spring semester to avoid a $50 late registration fee. COM students are strongly encouraged to be registered for all classes and rotation before classes and rotations begin.
- After the registration deadline has passed, a $50 late registration fee will be applied if your registration occurs after the deadline due to non compliance and will be assessed when tuition and fees are assessed.
In order for your registration to be processed, your immunizations must be up to date, there must be no registration holds on your UIC account, and you must be scheduled for classes. Leave-of-Absence, withdrawn, or dismissed students are not eligible for registration. Since the COM and UIC calendars do not typically coincide; the Office of Registrar website will assist you in registering in a timely and accurate manner.
Registration Holds
- If you have a Hold on your record, you will not be able to register until it is cleared. You must check the UIC Portal regarding any Holds that may be placed on your record.
- Check your registration eligibility at least three times per semester, as a hold can be added at any time. If you do not address whatever issue precipitated the hold, you will not be permitted to attend classes or clerkships, nor will you be allowed to sit for examinations.
- Registration is the vehicle by which the UIC academic transcript is created. If you do cannot register because of a hold, there will be no place to post your grades, and thus, no transcript of your experience here.
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Registration Dates
Fall Term 2023 (AY 24-25 Key Dates Subject to Change) * As of 5/25/2023. All dates subject to change. July 17 Monday Begin Fall Term Registration Period for M3, and M4 July 24 Monday Begin Fall Term Registration for Period for M1 Class August 7-11 Monday-Friday M1 Orientation August 14 Monday M1 Classes Begin – Fall Term August 21 Monday M2 Classes Begin – Fall Term September 4 Monday Labor Day Holiday (No M1 & M2 classes; M3 & M4 time off dependent on clinical needs) September 10 -TBA Sunday Deadline for Campus Care Waiver, Reinstate, Enroll or Drop September 8- TBA Friday M4 Deadline to File Intent to Graduate for Fall 2023 via my.UIC.edu. N/A for AY 23-24 Tuesday Election Day (No M1 & M2 classes; M3 & M4 time off dependent on clinical needs) TBA- November 20-December 16, Reception Date TBA College of Medicine Research Forum and Reception November 22-24 Wednesday-Friday Fall break (No M1 & M2 classes; M3 & M4 time off dependent on clinical needs) November 23 Thursday Thanksgiving Holiday (No M1 & M2 classes; M3 & M4 time off dependent on clinical needs) December 15 Friday M1 Fall Term Ends (See M1 Block Schedule for Last Class/Exam Day.) December 15 Friday M2 Fall Term Ends (See M2 Block Schedule for Last Class/Exam Day.) December 15 Friday M3/M4 Clerkships/Rotations for Fall Term Registration End December 16 Friday Last Day of Fall Term January 10- TBA Wednesday Fall 2023 UICOM Campus Final Grade Submission Deadline – 4:00PM Spring Term 2024 – Begins on January 2, 2024* January 1 Monday New Year’s Day Observed- University Holiday January 2 Tuesday M1 Classes Begin – Spring Term (See M1 Block Schedule for first class day.) January 2 Tuesday M2 Classes Begin – Spring Term (See M2 Block Schedule for first class day.) January 2 Tuesday M3 Clerkships Begin – Spring Term January 2 Tuesday M4 Rotations/Electives Begin – Spring Term January 15 Monday Dr. Martin Luther King Jr. Holiday (No M1 & M2 classes; M3 & M4 time off dependent on clinical needs) January 26- TBA Friday M4 Deadline to File Intent to Graduate for Spring 2023 via my.UIC.edu. February 4- TBA Sunday Deadline for Campus Care Waiver March 15 Friday Match Day (M1-M3 classes occur as scheduled) March 23 Saturday Last Day to Take USMLE Step 1 to Begin M3 year April 8 Monday M2 Transition to Clerkships Course Begins April 19 Friday M1 Spring Term Ends (See M1 Block Schedule for last class/exam day.) April 19 Friday M2 Spring Term Ends (See M2 Block Schedule for last class/exam day.) April 20 Saturday M3/M4 Spring Term Ends April 22-26 Monday-Friday M1 Spring Break (No M1 classes) April 22 Monday M3/M4 First Day of Summer Term May 22- TBA Wednesday Spring 2024 UICOM Campus Final Grade Submission Deadline – 4:00PM Summer Term 2024 – Begins on April 22, 2024* April 1- TBA Monday Begin Summer Term Registration Period for M1 April 8- TBA Monday Begin Summer Term Registration Period for M3 and M4 April 29 Monday M1 Classes Begin May 3- TBA Friday College of Medicine Commencement (Subject to Chancellor Approval) May 27 Monday Memorial Day Holiday (M1 No Classes; M3 & M4 time off dependent on clinical needs) May 25- TBA Monday Deadline for Campus Care Waiver, Reinstate, Enroll or Drop June 1- TBA Saturday Last day to Complete M4 year Requirements for Spring 2023 Grads June 19 Monday Juneteenth Holiday Observed (No Year 1 & Year 2 Classes; Year 3 & Year 4 time off dependent on clinical needs) June 21- TBA Friday M1 (Partial) Summer Term Ends (See M1 Block Schedule for Last Class/Exam Day) June 21- TBA Friday M4 Deadline to File Intent to Graduate for Summer 2022 via my.UIC.edu July 4 Tuesday Independence Day Holiday – Year 3 & Year 4 time off dependent on clinical needs August 2 Friday Last Day of Summer Term TBA Wednesday Summer 2024 UICOM Campus Final Grade Submission Deadline – 4:00PM Fall Term 2024 – Begins August 12, 2024 -TBD* July 18 Monday Begin Fall Term Registration Period for Year 3 and Year 4 July 25 Monday Begin Fall Term Registration Period for Year 1 Class August 7-11 Monday-Friday Year 1 Orientation August 11 Friday M1 White Coat Ceremony (Tentative) August 14 Monday M1 Classes Begin – Fall Term August 21 Monday M2 Classes Begin – Fall Term September 4 Monday Labor Day Holiday (No M1 & M2 Classes; M3 & M4 time off dependent on clinical needs) September 10 Sunday Deadline for Campus Care Waiver, Reinstate, Enroll or Drop TBA Monday – Sunday College of Medicine Research Day TBA Friday M4 Deadline to File Intent to Graduate for Fall 2022 via my.UIC.edu. November 22-24 Wednesday-Thursday Thanksgiving Holidays (No M1 & M2 classes; M3 & M4 time off dependent on clinical needs) November 23 Thursday Thanksgiving Holiday (No M1 & M2 classes; M3 & M4 time off dependent on clinical needs) December 15 Friday M1 Fall Term Ends (See M1 Block Schedule for Last Class/Exam Day.) December 15 Friday M2 Fall Term Ends (See M2 Block Schedule for Last Class/Exam Day.) December 15 Friday M3/M4 Clerkships/Rotations for Fall Term Registration End December 15 Friday Last Day of Fall Term TBA Wednesday Fall 2023 UICOM Campus Final Grade Submission Deadline – 4:00PM
