Registrar
The College of Medicine Registrar oversees student records for students at each of the regional COM campuses (Chicago, Peoria, and Rockford), as well as the registration and grading for students at the Chicago campus. Information regarding records and registration for all COM students are listed below.
Please note that the COM Registrar can only provide assistance to students enrolled in the College of Medicine. If you belong to any other college or require assistance regarding general degree or transcript matters, kindly visit the UIC Registrar website for further support.
Registrar Information Heading link
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General Information
- Students must inform both the their Regional COM Registrar and the University Office of Records and Registration of any name and/or address changes. Failure to do so as promptly as possible could mean that you will miss important or timely information.
- Full time for medical students is defined as registration in 12 or more hours in Fall and Spring Semesters (6 hours in Summer).
- You must be registered as a full time student to be eligible for the Ventra UPASS.
- You must be registered for at least 6 credit hours each term in order to qualify for federal student loans. Your M3 and M4 courses are registered in the term in which the date the class or rotation begins.
- Please note: Students may not schedule a clinical elective during the College’s winter break.
- Term dates are determined by the college and differ from the university calendar. This impacts UPASS activation and financial aid disbursement dates. It is important to read the registration emails that are sent out each term to know how this will affect you each semester. College of Medicine term dates can be found here.
- Tuition is assessed by credit hour range. The ranges determine how much you pay tuition. The ranges are as follows:
Fall and Spring Terms- Range I: 12 or more hours
- Range II: 6 to 11 hours
- Range III: 1 to 5 hours
- Range IV: Zero hours
Summer Term
- Range I: 6 or more hours
- Range II: 3 to 5 hours
- Range III: 1 to 2 hours
- Range IV: Zero hours
- The cost of tuition can change from year to year, so please be sure to go directly to the General Information Tuition and Fees website and refer to the appropriate semester’s Timetable.
Registration Dates and Other Key Dates
College of Medicine (COM) students are registered by their Regional COM Registrar.
- The COM requires that you are registered for ALL basic science courses and clinical rotations before they begin. Failure to do so will result in an COM Advising Hold being placed on your student record.
- The campus requires that registration be completed by the 5th day of the Summer semester and the 10th day of the Fall and Spring semester to avoid a $50 late registration fee. COM students are strongly encouraged to be registered for all classes and rotation before classes and rotations begin.
- After the registration deadline has passed, a $50 late registration fee will be applied if your registration occurs after the deadline due to non compliance and will be assessed when tuition and fees are assessed.
In order for your registration to be processed, your immunizations must be up to date, there must be no registration holds on your UIC account, and you must be scheduled for classes. Leave-of-Absence, withdrawn, or dismissed students are not eligible for registration. Since the COM and UIC calendars do not typically coincide; the Office of Registrar website will assist you in registering in a timely and accurate manner.
Registration Holds
- If you have a Hold on your record, you will not be able to register until it is cleared. You must check the UIC Portal regarding any Holds that may be placed on your record.
- Check your registration eligibility at least three times per semester, as a hold can be added at any time. If you do not address whatever issue precipitated the hold, you will not be permitted to attend classes or clerkships, nor will you be allowed to sit for examinations.
- Registration is the vehicle by which the UIC academic transcript is created. If you do cannot register because of a hold, there will be no place to post your grades, and thus, no transcript of your experience here.
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Registration Dates
Summer Term 2024 - Begins on April 22, 2024* (23-24 Academic Year) 22-Apr-24 Monday M3 Clerkships and M4 Rotations Electives Begin 29-Apr-24 Monday M1 Classes Begin 3-May-24 Friday College of Medicine Commencement 22-May-24 Wednesday Spring 2024 UICOM Campus Final Grade Submission Deadline - 4:00PM 27-May-24 Monday Memorial Day Holiday (M1 No Classes; M3 & M4 time off dependent on clinical needs) 27-May-24 Monday Deadline for Campus Care Waiver, Reinstate, Enroll or Drop 1-Jun-24 Saturday Last day to complete M4 year Requirements for Spring 2024 Grads 19-Jun-24 Wednesday Juneteenth Holiday Observed (No Year 1 & Year 2 Classes; Year 3 & Year 4 time off dependent on clinical needs) 21-Jun-24 Friday M4 Deadline to File Intent to Graduate for Summer 2024 via my.UIC.edu 27-Jun-24 Friday M1 (Partial) Summer Term Ends (See M1 Block Schedule for Last Class/Exam Day) 4-Jul-24 Thursday Independence Day Holiday - M3 & M4 time off dependent on clinical needs 2-Aug-24 Friday Last Day of Summer Term TBA Wednesday Summer 2024 UICOM Campus Final Grade Submission Deadline - 4:00PM Fall Term 2024 - Begins August 12, 2024* (24-25 Academic Year Key Dates) July 15-July 24, 2024 Monday-Wednesday Begin Fall Term registration period for medical students August 12-16, 2024 Monday-Friday M1 Orientation 16-Aug-24 Friday M1 White Coat Ceremony 19-Aug-24 Monday M1 Classes Begin - Fall Term 26-Aug-24 Monday M2 Classes Begin - Fall Term 2-Sep-24 Monday Labor Day Holiday (No M1 & M2 Classes; M3 & M4 time off dependent on clinical needs) 10-Sep-24 Tuesday Deadline for Campus Care Waiver, Reinstate, Enroll or Drop (Subject to Change) TBA Monday-Sunday College of Medicine Research Day TBA Friday M4 Deadline to File Intent to Graduate for Fall 2024 via my.UIC.edu. November 25-29, 2024 Monday-Friday Week of Non-Instruction (M3 and M4 only, AY24-25 only) 23-Nov-24 Thursday Thanksgiving Holiday (No M1 & M2 classes; M3 & M4 time off dependent on clinical needs) 20-Dec-24 Friday Last day of Fall 2024 term January 8- TBA Wednesday Fall 2024 UICOM Campus Final Grade Submission Deadline - 4:00PM Spring Term 2025 - Begins on January 6, 2025* (24-25 Academic Year) 6-Jan-25 Monday M1 and M2 Courses Begin - Spring Term 6-Jan-25 Monday M3 Clerkships and M4 Rotations Electives Begin - Spring Term 20-Jan-25 Monday Dr. Martin Luther King Jr. Holiday (No M1 & M2 classes; M3 & M4 time off dependent on clinical needs) 1/19/2025 -TBD Friday M4 Deadline to File Intent to Graduate for Spring 2025 via my.UIC.edu. 2/4/2025 -TBD Tuesday Deadline for Campus Care Waiver 21-Mar-25 Friday Match Day (M1-M3 classes occur as scheduled) 29-Mar-25 Saturday Last Day to Take USMLE Step 1 to Begin M3 year 14-Apr-25 Monday M2 Transition to Clerkships Course Begins 26-Apr-25 Saturday M1 Spring Term Ends (See M1 Block Schedule for last class/exam day.) 26-Apr-25 Saturday M2 Spring Term Ends (See M2 Block Schedule for last class/exam day.) 26-Apr-25 Saturday M3/M4 Spring Term Ends April 28-May 1, 2025 Monday-Friday M1 Spring Break (No M1 classes) Summer Term 2025 - Begins on April 28, 2025* (24-25 Academic Year) 28-Apr-25 Monday M3 Clerkships and M4 Rotations Electives Begin 5-May-25 Monday M1 Classes Begin TBA Friday College of Medicine Commencement TBA Wednesday Spring 2025 UICOM Campus Final Grade Submission Deadline - 4:00PM 26-May-25 Monday Memorial Day Holiday (M1 No Classes; M3 & M4 time off dependent on clinical needs) TBA Monday Deadline for Campus Care Waiver, Reinstate, Enroll or Drop TBA Saturday Last day to complete M4 year Requirements for Spring 2025 Grads 19-Jun-25 Thursday Juneteenth Holiday Observed (No Year 1 & Year 2 Classes; Year 3 & Year 4 time off dependent on clinical needs) 20-Jun-25 Friday M1 (Partial) Summer Term Ends (See M1 Block Schedule for Last Class/Exam Day) TBA Friday M4 Deadline to File Intent to Graduate for Summer 2024 via my.UIC.edu 4-Jul-25 Thursday Independence Day Holiday - M3 & M4 time off dependent on clinical needs 8-Aug-25 Friday Last Day of Summer Term TBA Friday Summer 2025 UICOM Campus Final Grade Submission Deadline - 4:00PM Fall Term 2025 - Begins August 11, 2025* (25-26 Academic Year Key Dates) TBA TBA TBA TBA *As of 5/8/2024. All dates subject to change.
