Appointment and Promotion Forms for the tenure system (RT) and (CT) tracks, and non-tenure Research track
Use the promotion and tenure forms posted here and NOT the campus forms available through the Vice Provost for Faculty Affairs’ website. The College of Medicine’s forms have been customized to provide additional details relating to the evaluation of teaching.
AY23-24 PROMOTIONS
Anticipated Promotions Cases 2023-24
Departments are asked to provide their Anticipated Promotion Cases list to COM Office of Faculty Affairs by Friday, June 2, 2023.
Tenure System External Referee Checklist 2023-24
An External Referee Checklist for each candidate should be submitted to COM Office of Faculty Affairs by Friday, June 23, 2023.
AY22-23 PROMOTION CYCLE
Tenure system (RT) and (CT) Tracks
- Paperwork due for promotions from Assistant Professor to Associate Professor with tenure: Monday, August 22, 2022
- Paperwork due for promotions from Associate Professor on a Q contract to Associate Professor with tenure : Monday, August 22, 2022
- Paperwork due for promotions from Associate Professor to Professor: Monday, August 29, 2022
Research Track (non-tenure)
- Paperwork due for promotions from Assistant Professor to Associate Professor: Monday, August 29, 2022
- Paperwork due for promotions from Associate Professor to Professor: Monday, August 29, 2022
These are firm deadlines.
NEW APPOINTMENTS
New appointments at advanced rank also require completion of a packet, but may be submitted at any point in the academic year for review at the next scheduled meeting.
GENERAL INFORMATION
- Key Points Regarding the Preparation of Promotion and Tenure Forms
- COM Criteria and Guidelines for Appointment and Promotion of Faculty (full document)
- COM Norms Statements
- COM Departmental-Level Norms By Site (as reported Fall, 2022)
- Soliciting Evaluations from External Referees, Former Students, and Collaborators (instructions and samples)
- COM Annual P&T Timeline
- Probationary timeline for tenure track Assistant Professors
UIC CAMPUS PROMOTION AND TENURE POLICIES & GUIDELINES: 2022-2023
- Part I, General Policies and Procedures
- Part II, Suggestions for the Preparation of an Effective Promotion and Tenure Case
- Part III, Instructions for the Preparer
- COM Instructions for the Electronic File and Submission of RT, CT, and Research Track Dossier Forms
- Campus Calendar of P&T Dates and Deadlines
- Video Tutorial: How to Prepare and Complete the Electronic File of the Dossier Forms
(highly recommended for P&T Candidates, Dossier Preparers, and Coordinators)
COLLEGE OF MEDICINE SUBMISSION REQUIREMENTS: 2022-23
Units should submit promotion packets to the College by uploading them into the appropriate COM P&T submissions folder in Box. Please contact Rosa Setterstrom for access to your unit’s Box folder.
Affixing scanned signature images is a suitable alternative to securing original signatures.
- Dossier Preparer and Unit Coordinator Checklist – electronic submission
- Information Summary Form (ISF) – electronic submission in Word Format
- 2022-23 P&T Dossier Forms: RT, CT and Research Tracks – electronic submission of dossier in Word format, and PDF files of all external documents
- Candidate’s current CV – electronic submission in Word or PDF format
- Recent publications – 3 articles submitted electronically as PDFs
ADDITIONAL INFORMATION AND RESOURCES
- Teaching Portfolio: Manual for Evaluating Teaching in the College of Medicine
- Teaching and Evaluation Sections – special instructions
- Annual Report on Faculty Teaching Effort form
- AAMC tips on CV preparation – Please note that promotion and tenure dossiers require information be presented in chronological order (old to new). For this reason, faculty may find it beneficial to maintain 2 versions of their CV.
- Mid-Probationary Reviews
- Process for Q Contract Recommendations
If you have any questions, please contact the Office of Faculty Affairs.