Salaried New Appointments (Visiting/Advanced Rank)
Introduction
THE INTERFOLIO-RPT MODULE SHOULD NOT BE USED FOR SUBMISSION AND REVIEW OF ADVANCED RANK NEW APPOINTMENT PACKETS.
- At the assistant professor level, determination of faculty track will be made by the department head.
- Members of other medical schools in Illinois holding a position of assistant professor or higher will be eligible only for the title of Lecturer at UIC.
- For advanced rank salaried appointments (associate professor or professor/all tracks), a dossier must be submitted for review and approval by the College promotions committee. The review process should be initiated within the first year of appointment. Once submitted to the College, dossiers will be reviewed at the next scheduled meeting of the college faculty appointments, promotion and tenure committee.
- In cases where the Unit Executive Officer has a substantial collaboration or conflict of interest with the appointment candidate or is not eligible to vote, a request to reassign the UEO/dossier preparer role to an alternative UEO must be submitted. DO NOT use the University's online request form for new appointments; rather, send an email request to gcoombs@uic.edu for review in the COM Office of Faculty Affairs.
Links
General Information
- COM Criteria and Guidelines for Appointment and Promotion of Faculty (full document)
- COM Norms Statements
- COM Departmental-Level Norms By Site (as reported Fall, 2025)
- Soliciting Evaluations from External Referees, Former Students, and Collaborators (instructions and samples)
College of Medicine New Appointment Submission Requirements
Units should submit advanced rank new appointment packets to the College by uploading them into the appropriate COM P&T submissions folder in Box. Please contact Shannon Dowty for access to your unit’s Box folder.
NOTE: New appointment dossiers should not be submitted using Interfolio-RPT. That system is currently in use only for the annual salaried promotions cycle.
- New Appointment dossier: all tracks – electronic submission of dossier in Word format, and PDF files of all external documents
- Information Summary Form
- Peer evaluation of faculty teaching – electronic submission in Word or PDF format, and PDF files of letters from former students/trainees and/or peers
- Candidate’s current CV – electronic submission in Word or PDF format
- Recent publications – 3 articles submitted as PDFs in one combined file
Expedited Reviews
On rare occasion, an abbreviated set of documents may be permitted for cases of lateral-move appointments where the proposed rank and tenure status are equivalent to those held at the previous institution. A written request from the department head justifying the need for an expedited review along with the candidate’s CV must be submitted to COM Faculty Affairs for review and approval prior to development of the dossier. Not all requests will be granted.
Prior BOT Approval Requirement
All appointments to the tenure system (tenure-track assistant professors, “Q” appointments, and tenured faculty) must have prior approval by the Board of Trustees before a faculty member may start their appointment. Departments should work with COM Human Resources and Faculty Affairs to develop the necessary paperwork well in advance of the proposed faculty start date. If the appointment begins before appropriate approvals are in place, a “visiting” modifier will be required.