Salaried Promotion and Tenure Guidelines and Forms
Intro
Questions about the P&T process for College of Medicine faculty may be submitted through our Contact Us form.
Anticipated Promotions lists are due Monday, June 2, 2025.
COM Faculty Affairs will be holding virtual office hours beginning in mid-May through August. These Zoom sessions are open to department heads, paper preparers, p&t coordinators, and promotion candidates.
Special Request Form for Alternative UEOs or Committee Members
A special request form is required for cases where 1) the Unit Executive Officer has a substantial collaboration or conflict of interest with the candidate, or is not eligible to vote for the candidate; 2) participation in a p&t committee by faculty holding emeritus status is necessary; or 3) due to the lack of eligible voters, the departmental P&T committee will need to include faculty from other UIC units. IMPORTANT NOTES: When completing the online request form, please enter pmaki1 when prompted to enter a netid for the Dean or Associate Dean for Faculty Affairs. Forms must be submitted by no later than June 15, 2025.
Dates and Deadlines for the AY25-26 P&T cycle
| Date of Activity/Deadline | Details |
| Monday, June 2, 2025 | Anticipated Promotion Cases list due from all departments. |
| Sunday, June 15, 2025 | Campus deadline for P&T Special Request for Alternative UEOs/Deans forms |
| Friday, August 1, 2025 | Dossier and related materials due for all salaried non-tenure track promotions (Clinical Discipline, Teaching, Research, Clinical, and Adjunct) from Assistant Professor to Associate Professor and from Associate Professor to Professor. |
| Friday, August 15, 2025 | Dossier and related materials due for all tenure track promotions, including Q contracts, from Assistant Professor to Associate Professor (RT and CT tracks). |
| Friday, August 29, 2025 | Dossiers and related materials due for all tenure track promotions, including Q contracts, from Associate Professor to Professor (RT and CT tracks). |
| Monday, September 22, 2025 | Departments must submit any updates to their p&t norms and criteria made over the past year. |
The above deadlines are firm in order to provide sufficient time for COM FA and the College Promotions Committee to review dossiers. Any requests for extensions must be submitted by the department head/dossier preparer to COM Faculty Affairs for consideration. Normally, no more than 1 week will be granted.
Important P&T Information
Guidelines, Submission Requirements, and Additional Resources
UIC Campus Promotion and Tenure Policies and Guidelines
- Summary of Modifications for AY25-26
- Part I, General Policies and Procedures
- Part II, Suggestions for the Preparation of an Effective Promotion and Tenure Case
- Part III, Instructions for the Preparer
- Part IV, Instructions for how to Prepare and Complete the Electronic File of the Dossier Forms
- Campus Calendar of P&T Dates and Deadlines
- Video Tutorial: How to Prepare and Complete the Electronic File of the Dossier Forms (highly recommended for P&T Candidates, Dossier Preparers, and Coordinators)
College of Medicine Submission Requirements
Units should submit promotion packets to the College by uploading them into the appropriate COM P&T submissions folder in Box. Please contact Shannon Dowty for access to your unit’s Box folder.
Affixing scanned signature images is a suitable alternative to securing original signatures.
- P&T Submission Quick Guide
- Information Summary Form (ISF) – electronic submission in Word Format
- Dossier Preparer and Unit Coordinator Checklist (not yet available) – electronic submission
- 2025-26 P&T Dossier Forms: all tracks– electronic submission of dossier in Word format
- PDF files of external documents and signature pages. DO NOT insert external documents into the Word file as jpgs.
- Peer evaluation of faculty teaching – electronic submission of form in Word or PDF format, and PDF files of letters from former trainees/students and/or peers
- Candidate’s current CV – electronic submission in Word or PDF format
- Recent publications – 3 articles submitted as PDFs in one combined file
- Special Request Form for Alternative UEOs or Committee Members
Additional Information and Resources
- 2024 COM Promotion and Tenure Workshop for Coordinators and Departmental P&T Chairs (video recording)
- COM Guidelines for the Candidate’s Teaching Statement in the UIC P&T Dossier
- COM Guidelines for the UEO Appraisal of Faculty Teaching
- UIC Center for the Advancement of Teaching Excellence (CATE) workshops and guides
- Teaching Portfolio: Manual for Evaluating Teaching in the College of Medicine
- AAMC tips on CV preparation – Please note that promotion and tenure dossiers require information be presented in chronological order (old to new). For this reason, faculty may find it beneficial to maintain 2 versions of their CV.
- COM P&T Cycle – Timeline
- Probationary Timeline for tenure track Assistant Professors